• autosave document
• backup document
• bold text
• center paragraph
• close document
• columns (newspaper)
• copy text
• combine documents
• delete document from disk
• delete text
• endnote
• find text
• font and font size
• footer
• footnote
• frames
• hanging indent paragraph
• header
• help
• highlight
• horizontal line
• hyphenation
• import files
• insert document
• insert text

• italic text
• justify paragraph
• left align paragraph
• left indent paragraph
• line spacing
• mail merge
• margins
• move around in document
• move text
• new document
• normal view
• open a document
• overtype
• page break
• page layout view
• page numbers
• page orientation
• paragraphs
• paragraph widow and orphan
• preview document
• print document
• rename a document
• replace

• right align paragraph
• right indent paragraph
• save a document first time
• save a document second time
• search
• section break
• select text
• show hide paragraph marks
• spaces
• spellcheck
• subscript
• superscript
• tab indented paragraph
• tab stops
• table (parallel columns)
• transfer data between applications
• underline text
• undo what you just did
• undo what you just undid
• uppercase text
• zoom

• difficult words (adhere, salutation, body, greeting, signature, precede)

how to: Tools + Options + Save + Autosave + 5 minutes + OK

how to:

• automatically when you save the document: Tools + Options + Save + Always create backup copy + OK
• manually: from time to time, save the document under a new name

• type the text normally (You are the best).
• select the text you want to be bold (You are the best).
• click the Bold button (B) (You are the best).

how to:

• Select the paragraphs you want to align or justify.
• Click the Center button.

This paragraph is, for illustrative purposes only, centred. Each line of text is equally far away from the left margin as it is from the right margin.

how to:

• File + Close

note: If the document you want to close is not on the screen (in the active window), click Window and its file name to make it appear.

how to:

• Change to Page Layout View
• Select the text you want in columns
• Click the Columns button and drag to the number of columns you want
• To change width, space between columns, line between them, etc. Use Format + Columns.

note: Continuous section breaks are inserted at the start and end of the columns

• Select the text you want to copy.
• Click the Copy button (two equal sheets of paper).
• Move the cursor to where you want the text copied.
• Click the Paste button (a clipboard).

how to:

• Click Window on the menu to see if the document is open
• If it is open, close it.
• Click the Open icon (yellow folder)
• Find the file on its drive and in its directory
• Select the filename
• Press the Delete key

• Select the text you want to delete.
• Press the Delete key or click the Cut button (scissors).

• Go to the top of the document (Ctrl + Home)
• Edit + Find
• type the text you want to find
• click Find Next

• Select the text you want the font to apply to.
• Click the Font Arrow and click on the font you want to use.
• Click the Font Size Arrow and click on the size you like, or type the size.

how to:

• View + Header and Footer.
• Use the toolbar to change to footer (or press the down arrow).
• Type text and/or use the buttons for page numbers, date, time etc.
• Click Close when finished.

note: The footer will appear in Print Preview and in Page Layout View, but not in Normal View.

how to:

• Change to Page Layout View
• Insert + Frames + drag the frame as big as you want
• To choose wrapping and other format options, right-click the frame's border.

(= justify paragraph)

how to:

• Select the paragraphs you want to align or justify.

• Click the Justify button.

how to:

• Indent the paragraph with the Increase Indent button
• Drag the First Line Indent Marker on the ruler to the left margin.

Note: If the first line has a gap, like "(1) The first...' use a tab to get the 'T' in 'The' to line up correctly.

how to:

• View + Header and Footer.
• Type text and/or use the buttons for page numbers, date, time etc.
• Click Close when finished.

note: The header will appear in Print Preview and in Page Layout View, but not in Normal View.

• Turn on the Tool Tips bar by clicking the Tip Wizard icon (the light bulb).
• Use the context sensitive help arrow å ?. Click it, move the mouse to the icon, menu or text you want to know more about, and click the icon.
• Use Help, Index.
• Use Help, Find.
• Use Help, Examples and Demos.
• Use Help, Tip of the day.
• Write down what you learn in your exercise book.
• Learn from your friendly neighbours and show them on your computer what you have found out.
• Ask your teacher.

how to:

• Select from the Tools menu, AutoCorrect
• Click the AutoFormat As You Type tab
• In the top section of the dialog box, Apply as you type, Borders, click to place a tick in the Borders box.
• Click OK.
  
• Place the cursor at the beginning of a new paragraph. And then choose between:
• 

• Tools, Language, Hyphenation

how to:

• Click where you want to insert the document.
• Insert + File + find the file + OK

• Click where you want to insert the text.
• Press the Insert key if Over-Write (OVR), in the lower right corner of the screen, is on.
• Type the text to be inserted.

• type the text normally (You are the best).
• select the text you want to be italic (You are the best).
• click the italic button (I) (You are the best).

how to:

• Select the paragraphs you want to align or justify.

• Click the Justify button.

how to:

• Select the paragraphs you want to align or justify.
• Click the Align Left button.

This paragraph is left aligned. When it reaches the right margin it gets wrapped to a new line without reaching the right margin. On the other hand, as you can clearly see, the paragraph is aligned with the left margin.

how to:

• Select the paragraphs you want to left indent (if only one, just click somewhere inside it)
• Click the Increase Indent button (or, drag the Left Indent marker on the ruler)

• To decrease the left indent, click the Decrease Indent button

This is a paragraph that has a normal left margin. Not very exciting, but let's type on to get at least two lines.

• • Here is the same paragraph, but now left indented. This is a paragraph that has a normal left margin. Not very exciting, but let's type on to get at least two lines.

• Select the paragraphs you want to apply the line spacing to.
• Format + Paragraph + select in the Line Spacing box + OK.

how to:

1. Create a new document (Click the New Blank Document icon)
2. Save it, and in its name include the words 'Form letter'
3. Tools + Letters and Mailings + Mail Merge Wizard
4. Step 1: Select Letters and click Next: Starting document
5. Step 2: Select Use the current document and click Next: Select recipients
6. Step 3: Select Type a new list and click Create
7. Click Customize. Add the fields needed and delete the fileds not needed.
8. Enter the recipient's data. Click New entry to enter data for one more recipient. Click Close when finished adding data.
9. Choose your folder and give a name to the database where the recipients' data will be stored.
10. Click OK. Click Next: Write your letter.
11. Step 4: Write your letter. Click More items... to insert a field in your letter.
12. Click Next: Preview your letters.
13. Step 5: Click >> to preview the letters. When done, click Next: Complete the merge.
14. Step 6: To merge click Edit individual letters. Make sure All is selected and click OK. A document called Letters1 is created. It contains a letter to each recipient. Preview it.
15. Click the Window menu and select the original document you wrote. Click the <> button called "View Merged Data" to see the document with the fields. You should print this letter so I can see that you used the fields correctly. Print also the letter to the first recipient. Do not print the letters to all the recipients.

• File + Page Setup + Margins
• Set the top, bottom, left and right margins
• Apply to: Whole document

see also: find text

• use the scrollbars or the keyboard
• to top of document: Ctrl + Home
• to end of document: Ctrl + End
• to start of line: Home
• to end of line: End
• to next word: Ctrl + ->
• to previous word: Ctrl + <-
• up one screen (scrolling) Page Up
• down one screen (scrolling) Page Down
• to top of the next page Ctrl+Page Down
• to top of the previous page Ctrl+Page Up

• Select the text you want to move.
• Click the Cut button (scissors).
• Move the cursor to where you want the text moved.
• Click the Paste button (a clipboard).

careful: Check the number of spaces before and after the block you moved. Both where you moved to, and also where you moved from.

how to: click the Normal View button in the lower left corner of the screen

how to:

• Click the yellow Open button.
• Or, if the document was used recently, try File and the recently used file list
• Select the right drive.
• Select the right directory
• Select the right filename + OK.

how to: Insert + Break + Page Break + OK

how to: click the Page Layout View button in the lower left corner of the screen

• In a header or footer, click the page number button.
• Or, use Insert + Page Numbers.

how to: File + Page Setup + Paper Size + choose orientation + OK.

• In a paragraph, do not press Enter at the end of every line, only at the end of the paragraph.
• When you reach the end of the line, the text will automatically continue on the next line. This is called word wrapping.
• To start a new line without ending the paragraph, press Shift + Enter.
• Paragraph marks not only signal the end of a paragraph, but they also hold the formatting you apply to each paragraph. If you delete a paragraph mark, you also delete the formatting. The text in that paragraph then takes on the formatting of the next paragraph in the document.
• It is a good idea to display paragraph marks as you work so that you do not accidentally delete the marks and the paragraph formatting they contain.
• You can display or hide paragraph marks in your document by clicking the Show/Hide ¶ button on the Standard toolbar.
• In Word, a paragraph is any amount of text, graphics, objects (such as equations and charts), or other items followed by a paragraph mark.

how to:

• Click the Print Preview button (white sheet with magnifying glass).
• At the bottom of the screen you can see the total number of pages. Use the green Multiple Pages button to preview many pages at the same time.
• Zoom in to check your document carefully.
• Click Close to return to the document.

• Preview document.
• Save document.
• Click the Print button (or use File + Print for more options).

• Open the document.
• Save it as described in save a document first time, but now use a different file name.

• Go to the top of the document (Ctrl + Home)
• Edit + Replace
• type the text you want to find
• type the text you want to replace it with
• click Find Next
• if the text is found, click Replace, Find Next or Cancel

how to:

• Select the paragraphs you want to align or justify.
• Click the Align Right button.

This paragraph is right aligned. When it reaches the right margin it lines up with it. On the other hand, as you can clearly see, the lines of the text do not start at the left margin.

how to:

• Select the paragraphs you want to right indent (if only one, just click somewhere inside it)

• Drag the Right Indent marker on the ruler to the left

• File + Save As
• Choose the right drive (normally drive L)
• Choose the proper directory (normally your year and then tutor group)
• Type a legal filename in the File name box (do not type the .doc extension).
• Save file as type: Word document.

• Click the disk Save button.

how to:

• Click where you want the section break
• Insert + Break + Next Page + OK.

note: Turn off Same as previous in the headers/footers to make them different.

• Any amount of text: Drag over the text you want to select. (Click at the start of the text, keep the button down and move to the end of the text. Release the button.)
• A word: Double-click the word.
• A line of text: Move the mouse to the left of the line until the mouse pointer changes direction, and then click.
• Multiple lines of text: Move the mouse to the left of the lines until the mouse pointer changes direction, and then click and drag.
• A sentence: Hold down Ctrl and click anywhere in the sentence.
• A paragraph: Move the mouse to the left of the paragraph until the mouse pointer changes direction and then double-click.
• An entire document: Move the mouse to the left of any document text until the mouse pointer changes direction, and then triple-click. Or Ctrl+A.
• A vertical block of text (except within a table cell): Hold down Alt, and then drag.

• Keyboard: hold down Shift and move the insertion point with the arrow keys, Home, End, etc.

how to: Click the Show/Hide ¶ button.

• Never press the spacebar more than twice in a row! (Instead, use the Tab key and the Increase Indent and Center buttons)
• Use one space between words.
• Use two spaces after full stop, question mark and exclamation mark.
• Use one space after comma, semi-colon and colon.
• Use no spaces before any of these marks.

• Click the Spelling button (ABC with a blue tick under it)
• When the program finds a word not in its dictionary, it may suggest alternative spellings.
• Choose Ignore or Ignore All if you want to keep your spelling.
• Choose Change or Change All if you want to change to the suggested spelling.
• If there are no suggestions, or not one that you like, type any correction in the Change To box.

how to:

• Type the text without subscript (Water is H2O).
• Select the text you want in subscript (Water is H2O).
• Format + Font + check Subscript + OK (Water is H₂O) + OK.

how to:

• Type the text without superscript (19th January).
• Select the text you want in superscript (19th January).
• Format + Font + check Superscript + OK (19^th January) + OK.

how to:

• Click at the start of the paragraph
• Press the tab key.

• Invisible left aligned tab stops are placed at every 0.5" when you start a new document. To simply tab indent a paragraph you can use the first of these tab stops without setting a tab stop yourself.

• Select the paragraphs where you will use the tabs.
• Click the TAB marker on the left till it indicates the correct alignment ( left, center, right or decimal tab stops) .
• Click on the ruler where you want the tab stop.
• To remove a tab stop, simply drag it off the ruler with the mouse.
• If you need to set the tab stops after exact measurements you should select the paragraphs and use Format + Tabs.
• Never press the tab key more than once at a time. Move the tab stops instead.

• Click the Insert Table button and drag the mouse for the right number of columns and rows.
• Or, Table + Insert Table
• To give the table a grid, do Table + Autoformat Table + G + OK.
• To select a row, move the cursor to the left of the row till it changes into a black, horizontal arrow, then click.
• To select a column, move the cursor to the top of the column till it changes to a vertical, black arrow, then click.
• To best-fit or auto-fit the width of a column, select the column and click Table + Cell Height and Width + Column + AutoFit + OK.
• To insert, delete, merge and split rows, columns and cells, select the object first and then right-click or use the Table menu.

how to:

• Sometimes a simple copy and paste operation will work. Select the object in the first application, copy it, switch to the other application, and paste it.
• In Word you can Open documents in various file formats. Look at the Files of type box.
• In Word you can use the Insert menu to insert saved pictures, files, and other objects.
• In Word you can save to various file formats. Look at the Save as type box.

• type the text normally (You are the best).
• select the text you want to underline (You are the best).
• click the Underline button (U) (You are the best).

how to: Click the Undo button (curved left blue arrow) when you do an error.

how to: Click the Redo button (curved right blue arrow) when you do a wrong undo.

• Hold the Shift key down to get capital letters.
• Use the Caps Lock key to type exclusively in upper case.

how to change text to uppercase:

• select the text
• click Format, Change Case, UPPERCASE, OK

note: In Page Layout View you can work with two pages at the same time.